Termination letters

Termination letters are given for an employee dismissal, due to poor work performance, negligence and late arrival at office and so on.

If you find any employee’s performance not up to the mark, the immediate step to terminate his/ her service is issuing termination letters to the employee. There are several reasons for which the employer has to issue termination letters for employment dismissal. These reasons mostly include poor work performance, misconduct, negligence, late arrival at the work place every day, continuous absence from the job, redundancy and so on.

There may be many reasons to terminate an employee but it is not that easy to remove any worker from the active service. It is so because there are certain provisions mentioned in the Employment Act which protects the right of the employees and few clauses to be followed, for maintaining employee’s relation.      

There are also chances of the worker creating problems to the employer if he/ she is dissatisfied and might draw penalty for employer from the employment law. The association of the employee with the worker union is also an imperative aspect. An employer should give appropriate concern because; the union may create pointless tensions and troubles for the elimination of the employee.

Hence, it is advisable that, before firing the service of the worker, the employer must discuss with labor experts, trade union and completely obey the provisions of the Employment Law. The employer is also allowed to tender advance termination notice and compensation to the employee according to the Employee Hiring Agreement.

There are two types of Termination documents that are issued against the employee:

1.     Termination certificate - for cause: This note is issued to the employee for his ‘poor quality of work’. The employer may find the work of the employee not up to mark.

2.   Termination document - unsatisfactory probationary period: When a worker is provided sufficient probation period, to show his ability and, if he fails to prove his/ her skill, a termination letter will be issued immediately under unsatisfactory probationary period.

The Employment termination letters should consider the following points while dismissing the worker:

• Name of the worker. 
• Reason to dismiss the employee.  
• Loyalty to the Employment Law 
• Removal of benefits, presented to the employee, during hiring.  
• Employment verification (time of hire, day of termination, and job title).  
• Commands to return, company credentials, belongings and articles, in the tenure of the employee.

 Termination Letter