The Basics of UID Registry Submission Process

For all government furnished items that are submitted to UID registry, UID labeling or marking is essential. The UID registry was implemented by the Department of Defense (DoD) in November 2004 that aims to complete the process of unique identification naming for all tangible items by 31 December 2010. The unique identification labels are the convenient tools to identify each item. Also, it can help the DoD to keep record of the items, their acquisition, repair and maintenance. The DoD uses the UID levels as serialization tracking programs. Basically, UID registry is a software program developed to keep records of the tangible items according to the UID standards.

The process of UID registry Submission

Accuracy of data is considered as main criteria for a successful submission to the UID registry. First of all it requires an issuing agency code (IAC). Besides, the information of construct type such as construct #1, construct #2 is essential to mention. Concatenated human readable UID is another crucial info that should be present in each item. The concatenated human readable UID is accessed by scanning to decoding software from the 2D-matrix bar code.

There are different methods of submitting data to the UID registry. The most frequently used method is to reformat the data in an XML transmission way. The details of the steps in this form of submission are discussed bellow.

UID Registry schema Review

The most recent edition of the UID Registry schema available is 3.0. Before you convert your file to XML format for submission, it is essential to check whether the external files from your property management database is similar to that of UID registry requirements. The latest version of the UID Registry schema review has many changes supporting the GFP.

Adjustment in the Data format

UID registry requires a particular format of data and certain changes are in the data format is required to comply with the required format. It might be a time-consuming task as your entire format should match with that of the UID registry maintenance team. Again, you are required to export the data t specific manipulation file depending upon your product.

Submit directly to UID Test Registry

You need to submit your data, which is formatted into a transferable XML document, to the test registry before submitting to the UID registry. After you data is approved by the UID production registry you are allowed to send it to the GEX certified VAN provider. The GEX certified VAN provider ensures that you file reaches the UID Registry FTP servers.

Verify the UID Registry web site for the latest approval update

Once the files are submitted to the VAN provider, it takes at least 24 hours to reach the UID registry. The submission approval reports are available on the UID registry website.

Of late, the DoD has introduced Wide Area Workflow (WAWF) software solution for the process of UID submission. The new age contractors can be benefited from the paperless and online method of submission. Now, the data submission has been made easy which includes just clicking the UID tab and providing the appropriate information. Another benefit of online submission of data is that you can receive your approval information and payment invoices faster.