Efficient Techniques of Data Submission To UID Registry

UID Registry is a software system, developed by the U.S. DoD, that acts like a database to help the management of DoD. It contains wealth of information about the DoD properties that comply with the standards of the department. UID Registry has simplified the process of DoD to access through the wide network of assets.

All tangible items of the Department of Defense are required to have a Unique Identification and the system has been implemented by the department to simplify the asset tracking process. It is mandatory for the prime contractors, who possess the property of the DoD, to mark the parts with UID to provide a globally unique identification code to the item. The contractors are also required to submit the UIDs to the DoD UID Registry.

the DoD has opened a few options for the contractors to submit the UID-

• Direct UID Registry Transaction
• UID Registry Web Interface
• WAWF Web Interface

Direct UID Registry Transaction

With the direct submission process to UID Registry, the DoD allows the contractors to submit the UID information and all the computer files regarding that via the Internet. For the direct submission methods, no acknowledgements or files will be returned. However, while sending the files, the contractors need to take adequate precautions pertaining to security.

UID Registry Web Interface

It is one of the ways for the contractors to submit the UID data to the UID Registry. With this process the contractors are allowed by the UID Registry to type in the data of the UID directly to the UID registry. It has been found as an error-prone, cumbersome and time-consuming process, but the contractors can use it effectively while dealing with very low volume of UID consignments.

WAWF Web Interface

The UID Registry allows the submission of UID data also through WAWF Web Interface. The Wide Area Work Flow (WAWF) accepts the UID data with combo (2-in-1) documents and receiving reports. The system forwards the UID data provided by the contractors to the UID registry.

The Mil-Pac WAWF Support Library (WASup) supports the other electronic method of submission to UID Registry as a WAWF Receiving Report using the DD250. When the circumstances don’t permit the submission to UID Registry with a Receiving Report, direct submission of the UID data is the ultimate process. The basic data required for each marked item are the item number, product identifier, shipment numbers, and unit cost. Apart from these basic data, the additional information required are

1. UID Type (Construct 1 or 2)
2. Entity Identifier (such as CAGE) of company assigning the UID
3. IAC (Issuing Agency Code) which controls the Entity ID
4. Part Number (Construct 2 only)
5. Serial Number
6. Fully constructed UID